Blue Line Crafts operates on structured production systems designed to deliver consistent, high-quality custom apparel with predictable turnaround times. Clear policies allow us to maintain efficiency, control costs, and protect production schedules for every customer.
The information below outlines how pricing, artwork, scheduling, and fulfillment are handled.
Embroidery Pricing Guide
Embroidery is a detailed, multi-step production process involving digitizing, hooping, stabilizing, threading, programming, and quality control.
Pricing is generally based on stitch count as outlined in the pricing table below. However, additional factors may affect final pricing, including:
Garments requiring additional stabilizers
Thick or structured items needing extra supervision
Specialty placements (bags, sleeves, jackets, etc.)
Oversized designs that exceed standard hoop sizes
If a design does not fit within our standard hoop sizes, additional hooping fees may apply.
Per-Piece Embroidery Pricing
| Stitch Range | 1+ Pcs | 12+ Pcs | 25+ Pcs | 50+ Pcs | 75+ Pcs | 100+ Pcs |
|---|---|---|---|---|---|---|
| 0 – 8,000 | $12.00 | $11.40 | $10.80 | $10.20 | $9.60 | $9.00 |
| 8,001 – 12,000 | $18.00 | $17.10 | $16.20 | $15.30 | $14.40 | $13.50 |
| 12,001 – 15,000 | $22.50 | $21.40 | $20.30 | $19.10 | $18.00 | $16.90 |
| 15,001 – 20,000 | $30.00 | $28.50 | $27.00 | $25.50 | $24.00 | $22.50 |
| 20,001 – 25,000 | $37.50 | $35.60 | $33.80 | $31.90 | $30.00 | $28.10 |
For designs over 25,000 stitches, please contact us for custom pricing.
*Pricing shown in the chart reflects the embroidery work only. The cost of garments and any additional materials (such as hats, bags, or specialty items) is not included and will be quoted separately.
Setup Fee
$25 per design, per job
Waived on orders of 50 pieces or more per individual design and garment type
Applies to each unique design in multi-logo orders
Example: 60 t-shirts with Logo A and 20 t-shirts with Logo B — the setup fee is waived for Logo A but still applies to Logo B.
Digitizing Fee
$25 per new logo
Applies to logos not yet converted into an embroidery file
One-time charge per design
Saved for future reorders
Multiple logos in one order may require multiple digitizing fees
Printing Methods & Color Pricing
Because we offer professional digital printing, the number of colors in your design does not affect pricing on orders under 50 pieces. Whether your artwork is one color or full color, pricing is based on garment type and quantity — not color count.
For larger quantity orders (typically over 50 pieces), we may recommend screen printing for simple, single-color designs. In those cases, production costs may be reduced and pricing adjusted accordingly.
When appropriate, we will recommend the most efficient and cost-effective production method while maintaining quality standards.
Artwork Fees
Custom artwork is billed at an hourly rate in 15-minute increments.
Orders requiring artwork created from scratch will be invoiced in advance for the first hour of design time. If additional time is required, it will be invoiced accordingly.
If the completed artwork is used immediately in a production order, a partial credit for previously billed artwork time may be applied to that order.
Artwork charges apply whether or not the design proceeds to production.
Sample Policy
We do not offer free samples.
If a physical sample of printed or embroidered apparel is requested, it will be charged at full price and must be paid for prior to production.
If you move forward with a production order using the same artwork and specifications, a partial credit of the sample cost may be applied to the final invoice.
Samples require the same materials, machine time, and labor as full production pieces.
Quantity & Price Break Policy
Quantity pricing is calculated based on garment type and design combination.
Orders are not automatically combined across different garment styles.
25 t-shirts and 25 hoodies using the same artwork do not qualify as a 50-piece order for garment pricing.
Youth and Adult garments are not combined when graphics must be resized. Youth artwork requires separate setup and production adjustments and is treated as a separate production group.
Price breaks and setup waivers apply per garment style and per design.
Production Schedule
We follow a structured production schedule to maintain efficiency and consistent turnaround times. Rather than constantly changing equipment setups throughout the week, we batch similar jobs together to protect accuracy and workflow.
Apparel
Due to space limitations, we maintain very limited on-hand apparel inventory. Our vendors carry hundreds of thousands of items across large distribution centers and can typically deliver within 24 hours. To keep overhead low and pricing competitive, we order garments as needed for each production cycle rather than warehousing excess stock.
We place blank apparel orders every Monday at noon.
To be included in that week’s production cycle, orders must be finalized and paid by Monday at 10:00 AM. This includes final artwork approval, garment selection and sizing, confirmed quantities, and full payment.
Orders submitted after that time move into the next production cycle.
Additional quantities may be added to an existing order prior to the Monday noon vendor cutoff (subject to garment availability). However, artwork modifications cannot be made after the 10:00 AM approval deadline. Once artwork is finalized and production batching begins, design changes cannot be accommodated.
We respectfully ask that large last-minute changes to artwork or order structure be avoided, as they disrupt scheduling for all customers.
Orders submitted via email or text over the weekend or outside of business hours will be reviewed, confirmed, and invoiced first thing Monday morning. To be included in that week’s production batch, those invoices must be paid promptly upon receipt.
Please keep our business hours in mind when submitting large or complex orders, especially over the weekend. These orders may require additional processing time and could extend beyond vendor cutoff windows. In such cases, additional fees may apply to cover expedited handling or adjusted production scheduling.
Large Format & Printed Goods
Large format products such as stickers, banners, yard signs, decals, and other wide-format graphics follow a separate production process from apparel.
These items require dedicated print time, proper ink curing, and in many cases a laminating process to ensure durability and long-term performance. Because of these critical production steps, we do not offer same-day or next-day production on any large format orders.
Rushing the curing or laminating process compromises quality and longevity, and we do not cut corners.
Paper printed goods each follow specific production timelines based on the product type. Most paper goods require a minimum three-business-day turnaround. This includes items such as business cards, flyers, brochures, and similar printed materials.
Please plan accordingly when ordering large format or printed goods.
Standard Turnaround Time
Our standard production guideline is 7–10 business days from final approval and payment.
In most cases, we aim to complete orders by the end of that same week, provided materials arrive on time from our vendors.
Rush Orders
If a required deadline falls outside our standard production window, rush fees will apply.
Rush fees vary based on order size, vendor warehouse location, garment availability, shipping speed required, and production adjustments needed.
Most of our vendors offer expedited shipping options if orders are placed before daily cutoff times. However, carrier delays due to weather or equipment issues are beyond our control.
Rush fees help cover expedited inbound shipping, additional labor and supervision, production schedule adjustments, and reprioritizing other jobs. Each rush order is assessed individually based on its specific requirements.
Same-day production is not available on any orders. Next-day production is very limited for apparel printing and is evaluated on a case-by-case basis depending on artwork readiness, garment availability, and current production capacity.
Delivery & Shipping
We do not offer in-store pickup, as our production facility is not open to the public.
Orders are fulfilled via local delivery or direct shipping.
We offer local delivery throughout Lorain County and Western Cuyahoga County. Delivery fees are minimal and structured to remain reasonable.
For shipped orders, we use ShipStation to generate real-time carrier quotes. Shipping charges provided are based on live carrier rates to ensure accurate and competitive pricing — not generalized flat fees.
Quote Validity
All price quotes are valid for 14 days from the date issued.
Quotes do not automatically carry over from one order to the next. Each project is evaluated based on current garment pricing, vendor availability, material costs, and production requirements at the time the order is placed.
Due to ongoing changes in supplier pricing and freight costs, we review and adjust pricing on a regular basis. If a quote has expired, we are happy to provide an updated estimate.
Specialty Products & Trusted Production Partners
While the majority of our apparel and wide-format work is produced in-house, certain highly specialized print products require equipment and finishing processes that are not practical to operate within our production facility.
Rather than increasing overhead by maintaining large, single-purpose machinery, we partner with trusted wholesale manufacturers and specialty suppliers who focus exclusively on those products. Many of these partners are fellow small businesses that have been in operation for 20+ years, dedicating their expertise to these specialized production processes.
These partners have been selected because they have consistently provided the highest quality products through years of testing and experience. We do not work with suppliers blindly, and we do not ship products that fail to meet our quality standards.
This allows us to offer specialty items while maintaining competitive pricing and professional quality comparable to larger online retailers.
Examples of specialty products that may be fulfilled through production partners include:
Spot UV business cards
Folded paper products (including bifold, trifold, and other folded formats)
Laminated or specialty paper products
Oversized or custom-cut signage
Certain high-end or specialty print finishes
All outsourced products are coordinated, proofed, and quality-reviewed through our ordering process to ensure consistency and reliability.
This approach allows us to expand our offerings while remaining efficient, focused, and committed to quality.
Why These Policies Exist
As a small, independent production shop, every project requires focused time, equipment, software, and skilled labor. When we pause production to create artwork, produce samples, or adjust machinery, it temporarily shifts workflow and production capacity.
We invest significantly in professional equipment, training, and software to maintain consistent quality. These policies allow us to operate efficiently, protect timelines, and continue delivering reliable results without compromising standards.
We appreciate your understanding and your support of a business committed to structured production and quality work.